Overview
Many public sector and utility tenders now include a clause like this in their Bid Qualification Criteria (BQC):
All bidding documents related to the Bid Qualification Criteria should be duly verified and certified by any one of the TPIAs registered under NABCB as accredited bodies as per ISO/IEC 17020 as Type A, on the QCI-NABCB website as on the date of verification of documents. All charges of the third party for attestation and verification shall be borne by the vendor.
The buyer wants an independent, accredited agency to stand behind the purchase orders, work orders and performance certificates that a bidder submits to qualify. Aaditech meets the condition the clause sets: we are accredited by NABCB as a Type A inspection body under ISO/IEC 17020:2012, certificate IB 024, and are listed on the QCI-NABCB website.
Who needs it
- Bidders and vendors whose tender asks for BQC documents verified by a NABCB-accredited Type A TPIA.
- Manufacturers and EPC contractors building a verified credentials file for several upcoming tenders.
- Tendering organisations that want an accredited agency to check documents submitted to them.
What we verify
| Document | What we check |
|---|---|
| Purchase orders and work orders | Issuing organisation, reference numbers, dates, scope, quantities and values |
| Completion and performance certificates | Issued by the stated client, linked to the order, signed by an authorised person |
| Contract agreements | Parties, scope and period of execution |
| Supply and execution records | Consistency between orders, invoices, dispatch records and certificates |
| Experience and financial credentials | Whatever else the BQC calls for, checked against the wording of each criterion |
Each verified document is signed and stamped, with our NABCB certificate number and the date of verification, or covered by a verification report, as the tender requires.
Our process
- Tender review. Send us the BQC section and the verification clause. We confirm what has to be verified, in what form, and that our accreditation meets the clause.
- Document collection. You share the documents and the contact details of the organisations that issued them.
- Scrutiny. We check each document for completeness and internal consistency, and against the qualifying criterion it supports.
- Confirmation with issuers. Where the tender requires it, we confirm orders and certificates with the issuing organisation.
- Certification. We sign and stamp the verified copies, or issue a verification report, in the tender’s format.
- Records. We keep a record of what was checked so it can be produced if the tendering authority raises a query.
Common problems we see
- Certificates without the matching order, or orders without proof they were executed.
- Mismatched details between order and certificate: quantities, ratings, dates or a changed company name.
- Signatories without stated authority on client certificates.
- Late starts. Confirming documents with issuers takes time, so start as soon as the tender is out, not in the last week before submission.
Why Aaditech
- Accredited Type A body. NABCB certificate IB 024 under ISO/IEC 17020:2012, valid until 03 March 2030, with independence from manufacturers, suppliers and buyers.
- NTPC approval. Approved by NTPC as a third-party agency for authentication of tender documents. See tender document verification.
- Tender experience. We also carry out pre-dispatch and stage inspection for utility and PSU supplies, so we know how these tenders are evaluated.
Note: We verify that documents are genuine and consistent. We do not evaluate bids, and the decision on whether a bidder qualifies rests with the tendering organisation.
